Temple Shalom Policies

Affiliate Members

Jews who are currently members in good standing of another synagogue may be allowed to use our services, other than the High Holy Days, and may receive our e-newsletter for an annual fee of $75.00.

B-Mitzvah

If you are considering a B-Mitzvah at Temple Shalom, please contact the Rabbi and Ritual Chair preferably 18 months before the anticipated B-Mitzvah date.   For all intended purposes, this policy is directed to teenage B’nei Mitzvah students.  Please note that adult B-Mitzvah ceremonies are encouraged and any adult who is interested needs to contact the Rabbi and Ritual Chair to discuss the matter further.  The expectations for all genders are the same, and the purpose of this policy is to assist and ensure families are given all necessary information to proceed forward in this life cycle event.  In the event that Key Requirements are not met, the family will need to discuss their individual circumstances with both the Rabbi and Board of Directors.

Key Requirements

  1. Three consecutive years of family membership, including the B-Mitzvah year.
  2. A minimum of three consecutive years of preparatory curriculum in the Temple Religious School, including the B-Mitzvah year. These three years ensure the following: skill in reading Hebrew, basic knowledge of Jewish history, customs, and values, an understanding of the structure of a Shabbat service, and the completion of a B-Mitzvah project (to be supervised by the B’nei Mitzvah Judaic teacher and/or the Rabbi).
  3. Appropriate private tutoring for the Bar/Bat/Brit Mitzvah student. The family is responsible for hiring and paying the tutor directly.  A family may apply to the Temple (via the President) for a subsidy of up to 25% of the cost of tutoring for up to 28 weeks.
  4. Regular attendance by the student during Shabbat services (note: the Religious School incorporates weekly attendance during the Shabbat services).
  5. Participation by the family in Rabbi led parent-student activities throughout the year.

Fees and Honoraria

  • The family shall make a $360 contribution to the Temple Shalom Community Fund (Keren Ami) as an administration fee to be paid at least 30 days before the ceremony.
  • The family is responsible for all arrangements and costs ancillary to the actual service, which is not limited to, but includes the following: lay leaders (if the Rabbi is not the service leader), musical accompaniment, pew turning, catering, rentals, clean-ups, etc.

Scheduling and Timing

  • The B-Mitzvah date should be set 18 months beforehand; this ensures that the Rabbi is able to accommodate the service into their yearly schedule.
  • Typically a B-Mitzvah is scheduled close to the student’s thirteenth birthday. However, once all the Key Requirements are met, then the Rabbi and family will work together to discuss the most appropriate date that best suits the Bar/Bat/Brit Mitzvah student.
  • The B-Mitzvah ceremony may be any time the Torah is traditionally read.
  • In the event that the family is unable to schedule the B-Mitzvah on a Rabbi weekend, the family will be required to make alternative arrangements for service leadership at their own expense; this may include the Rabbi services.
  • In the event of a competition for a given date, the families shall negotiate an acceptable arrangement through discussion with the Ritual Chair and Rabbi (or selected service leader). Possible arrangements may include shared or sequential ceremonies, or choice of another date.
  • In the event that a family wishes to plan an alternative time or place for the ceremony, they must consult with the Rabbi and Ritual Chair. The Board of Directors must approve any plans of this nature due to the policies regarding the Torah Scroll.
  • To book a space in the building outside of the service time, please contact the Cedars Office at office@westminsterunited.ca or 519-746-6080.

Ceremony Content

  • A Bar/Bat/Brit Mitzvah student and their family shall have input in designing an appropriate and meaningful ceremony using Jewish tradition as a guide.
  • All ceremony plans must be discussed and approved by the Rabbi. In special circumstances, the Ritual Chair must also be consulted.
  • Participation by the Bar/Bat/Brit Mitzvah student typically includes the student reading or chanting a Torah portion along with writing and giving a D’var Torah (speech illustrating the meaning they have derived from the Torah portion and applying it to contemporary life). The student should lead as much of the service as they are comfortable and capable of.  In addition, reading Haftarah is encouraged.
  • Participation by non-Jewish family members is encouraged, but the Rabbi must be consulted to ensure that the participation is appropriate. Non-Jewish participation is not appropriate in portions of the ceremony that explicitly invoke or suggest inclusion in the continuity of the Jewish people.  Examples of inappropriate participation include: prayers that contain “our”, placing the speaker in the Jewish collective, aliyot, i.e. holding, raising, and dressing the Torah, passing the Torah from generation to generation, and symbolizing personal acceptance of Torah and Jewish identity.

Note

A family in which only the child’s father is Jewish needs to be aware that the child will be considered Jewish at Temple Shalom but may not be considered Jewish elsewhere.  Please direct any questions or concerns about this to the Rabbi.

 Conversion and Judiasm Class put on by the Rabbi

The Rabbi can decide six months in advance if she would like to offer a Conversion and/or Judiasm Class. The cost for the Class will be $360 which can be put towards a members yearly membership fee. The option exists at the end of the class to convert, but completing the class does not guarantee conversion.

 Education

Hebrew Education

Hebrew education will begin at the Senior Kindergarten year.

As of September 2004, Wednesday Hebrew (or second-day Hebrew on another week day) will not be optional for student from grade 2 up.

Fundraising for the Religious School

Fundraising proposals to support the Religious School must be brought to the board of directors for prior approval.

 Finances, Dues, and Fees

An Important Note About Contributions

Receipts are issued only once per year during tax season in February for ALL donations made during the tax year ending the immediately preceding December.

Form for Reporting In-Kind Donations to Temple Shalom

An example of an in-kind donation are the expenses for hosting an Oneg Shabbat. Please download the form at https://www.templeshalom.ca/forms/In-kindXdonationXTaxXReceiptXRequestXForm.pdf. After you have filled it out and attached to it the receipts for the expenses incurred in the donation, please return the form and the attached receipts to the treasurer by scan-and-e-mail to treasurer@templeshalom.ca or by mailing it to the Temple at the address given in the form’s letterhead.

Financial Year

The financial year for Temple Shalom is September 1 through August 31.

Dues Payable

Membership dues are payable on September 30th of each year.

Religious School Tuition Payable

Tuition for religious school is payable on September 30th of each year.

Reduction in Dues/Fees

The Secretary and Treasurer are empowered to make adjustments to membership dues and tuition fees. They can make decisions without board approval when they feel confident making such decisions. Tuition should be paid in full if at all possible.

Trading Salary for Dues

Employees who are members of the Temple will not be allowed to forgo salary in exchange for lower Temple dues or Religious School fees.

Mandatory Deductions

The Temple will withhold mandatory deductions from all employees for whom this is required and will remit such deductions on time.

Signing Authority

Cheques may be signed by any two of: the past president, the president, the treasurer, and the secretary.

Suggested Honouraria for Lay-Led Services

Suggested honoraria, payable directly to lay leaders are as follows:

  • Yahrzeit — $50
  • Baby naming, Aufruf, Unveiling, Memorial — $150
  • Wedding, Funeral — $250
  • Leading Bar/Bat Mitzvah Service — $400
  • Musically Accompanying in Bar/Bat Mitzvah Service — $250

All the above are to be paid by the member requesting the service directly to the performer of the service.

Support for Adopt-A-Granny

The Temple has agreed to accept cheques for the Adopt-a-Granny Program and to support the project in any non-monetary form.

 

ONEG RESPONSIBILITY GUIDELINES

Thank you very much for hosting an Oneg at Temple Shalom!

Below are a set of instructions to help guide you through this mitzvah.

Please note that if you are hosting an oneg, you are fully responsible for set up and clean up. Of course, feel free to ask anyone in attendance to help out. The oneg table should be prepared by 12:00 noon with juice (poured in cups) and at least one chalah covered. In addition to food, it needs plates, utensils, and napkins. After the oneg, the community room and kitchen need to be completely cleaned, floor swept, tables wiped, sink empty and all dishes put away…they will be used by other groups during the week.

Important: Remember to turn out the lights and to lock the Temple door on your way out. If you are not sure about how to do any of these shut down tasks, ask any Temple officer that is attending. You don’t need a key to lock up!

Food & drink needed (approximates but depends upon the number of people expected):

  • Juice — 5 – 6 litres (3 bottles )
  • Challahs – 1-3
  • Cookies — 1 large package
  • Optional but encouraged — bagels & cream cheese, hummus, pita, crackers, cheese, vegetables and/or fruit
  • Note: dairy/parve/vegetarian only in the Temple and on Cedars grounds. *No peanuts or peanut containing products please, due to people in our congregation with allergies.

Also please bring the following supplies:

  • dish towels — to avoid having to return them laundered the following week
  • cups, plates, utensils, napkins – if you do not wish to have to wash the reusable ones.

Location of kitchen items:

  • bottom two shelves of the refrigerator are to be used by the temple.
  • glass plates & bowls — 1st upper left cabinet when entering from community room
  • cutting board & trivets — lower left cabinet
  • serving platters — lower cabinets next to refrigerator
  • knives & utensils — cabinet between stoves
  • table cloths – cabinet beside stove (please wipe off plastic ones or take home & wash fabric ones when done)
  • table decorations — bottom cupboard under sink on left when entering from community room

SET UP:

  • Oneg begins at about 12 noon – start set up around 11:30 ( after the school kids are done with the room)
  • 2 large tables set up against long wall (better not to use a tablecloth, to eliminate laundering.).
  • Pour (20 cups) juice & put out extra empty cups.
  • Place sliced challah on trays.

CLEAN UP (this is most important to do thoroughly in this shared space):

  • Clean up any spills in kitchen and community room.
  • Sweep floor in kitchen and community room (broom is located in hall closet across from kitchen door).
  • Wash plastic cups, dry and return to cupboards.
  • Wash anything used and return to correct location

If you happen to leave food for the following weeks Oneg, PLEASE attach a note with a suitable throw away date (in case the food does not happen to get used)

Please feel free to personalize the Oneg for any special occasion you may be honouring. Also remember, that your expenses for hosting a Kiddush are tax-deductable charitable expenses. Save your receipts and show them to the treasurer, who will issue an official receipt during the tax season.

Memorial Plaques

Congregants may order memorial plaques for their loved ones that have passed on. The price for the standard sized plaque will be $300 which includes a donation to the Temple. Congregants may contact the Board regarding other forms of memorial.

Outside Tutors

Many parents pay for their children to receive tutoring outside of Temple Shalom Hebrew School. It is the parents’ and the Educators’ Responsibility to negotiate, pay and collect for these extra sessions.

The Board has a list of Outside Educators which they can provide if there is a need.

Ritual

Dress Code on the Bimah

There is no specific dress code for the Bimah. In a case in which a family is making the choices regarding who should receive honours for a service, the family should be informed that they have the option of informing those individuals of any preferences they may have.

Paying Guest Rabbi for Bar or Bat Mitzvah

If the student Rabbi is not available to perform a Bar of Bat Mitzvah, the Temple will pay the transportation and fee for a guest rabbi based on our usual rates, with prior Board and HUC approval.

Photography and Videotaping During Services

Photography and videotaping during services is permitted provided that the said activity is unobtrusive and respects the integrity of the service. Photographers and videographers will be positioned behind or at the side of the congregation and no flashes or lighting will be used.

Role of Non-Jews

Guidelines on the Role of Non-Jews in Temple Life

Temple Shalom values and appreciates the many contributions to its community life made by non-Jews – both members and non-members. The Temple celebrates positive involvement by non-Jews, many of whom are married to Jewish members, others of whom are sincerely exploring Judaism as a possible life choice.

In keeping with that spirit, this policy document clarifies the role of non-Jews in the life of Temple Shalom so as to avoid any misunderstandings, resentments, or hurt feelings. This document is not in any way intended to diminish or discourage participation by non-Jewish congregants. On the contrary, it recognizes the many wonderful forms such participation takes, while specifying certain limits in an effort to prevent confusion and dissention. Thus, the Temple hopes to maintain and, indeed, enhance the positive nature of the role played by so many non-Jews in its community.

Exceptions to the guidelines may be made by the board of directors on the recommendation of the Ritual Committee.

Services (T’filot)

Acceptable:

  • Reading in English
  • Participating in the choir
  • Giving a d’var Torah
  • Opening the Ark

Not Acceptable:

  • Reading from the Torah
  • Holding the Torah
  • Having an alyia
  • Doing hagba and g’lila
  • Lighting candles
  • Passing the Torah (in Bar/Bat Mitzvah)
  • Leading Hebrew prayers
  • Being counted in a minyan

Service leaders are responsible for implementing these guidelines to the best of their ability and knowledge.

The Ritual Committee may allow individuals who have participated actively and consistently in the Temple community or are considering conversion to participate with their families on special occasions.

Administrative

Acceptable:

  • Join a committee (except Ritual)
  • Work for the Temple as a paid employee
  • Serve as a member-at-large on the board of directors

Not Acceptable:

  • Chair a committee
  • Service as an officer on the board of directors

Religious School

Acceptable:

  • Lead special programs
  • Participate as a parent

Not Acceptable:

  • Work as a teacher (individuals who have participated actively and consistently in the Temple community or are considering conversion may apply for exemption)
  • Work as principal

Violence in the Workplace

It is Temple Shalom’s policy to promote a safe environment for its employees. The Temple is committed to working with its employees to maintain a work environment free from violence, threats of violence, harassment, intimidation, and other disruptive behaviour. While this kind of conduct is not pervasive at Temple Shalom, no organization is immune. Every organization will be affected by disruptive behaviour at one time or another.

Violence, threats, harassment, intimidation, and other disruptive behaviour in our workplace will not be tolerated; that is, all reports of incidents will be taken seriously and will be dealt with appropriately. Such behaviour can include oral or written statements, gestures, or expressions that communicate a direct or indirect threat of physical harm. Individuals who commit such acts may be removed from the premises and may be subject to disciplinary action, criminal penalties, or both.

We need your co-operation to implement this policy effectively and maintain a safe working environment. Do not ignore violent, threatening, harassing, intimidating, or other disruptive behaviour. If you observe or experience such behaviour by anyone on our premises, whether he or she is a Temple Shalom employee or not, report it immediately to the senior staff person or Board member on the premises at that time, followed by a written statement as soon as possible. Supervisors or Board members who receive such reports should seek advice from the Personnel Committee or the Board of Directors regarding investigating the incident and initiating appropriate action. PLEASE NOTE: Threats or assaults that require immediate attention by police should reported first to the police at 9-1-1.

The Board of Directors will support all efforts made by staff and lay members in dealing with violent, threatening, harassing, intimidating, or other disruptive behaviour in our workplace and will monitor whether this policy is being implemented effectively. If you have any questions about this policy, please contact the Chair of the Personnel Committee or the President of the Board of Directors.

 Finances, Dues, and Fees

An Important Note About Contributions

Receipts are issued only once per year during tax season in February for ALL donations made during the tax year ending the immediately preceding December.

Form for Reporting In-Kind Donations to Temple Shalom

An example of an in-kind donation are the expenses for hosting an Oneg Shabbat. Please download the form at https://www.templeshalom.ca/forms/In-kindXdonationXTaxXReceiptXRequestXForm.pdf. After you have filled it out and attached to it the receipts for the expenses incurred in the donation, please return the form and the attached receipts to the treasurer by scan-and-e-mail to treasurer@templeshalom.ca or by mailing it to the Temple at the address given in the form’s letterhead.

Financial Year

The financial year for Temple Shalom is September 1 through August 31.

Dues Payable

Membership dues are payable on September 30th of each year.

Religious School Tuition Payable

Tuition for religious school is payable on September 30th of each year.

Reduction in Dues/Fees

The Secretary and Treasurer are empowered to make adjustments to membership dues and tuition fees. They can make decisions without board approval when they feel confident making such decisions. Tuition should be paid in full if at all possible.

Trading Salary for Dues

Employees who are members of the Temple will not be allowed to forgo salary in exchange for lower Temple dues or Religious School fees.

Mandatory Deductions

The Temple will withhold mandatory deductions from all employees for whom this is required and will remit such deductions on time.

Signing Authority

Cheques may be signed by any two of: the past president, the president, the treasurer, and the secretary.

Suggested Honouraria for Lay-Led Services

Suggested honoraria, payable directly to lay leaders are as follows:

  • Yahrzeit — $50
  • Baby naming, Aufruf, Unveiling, Memorial — $150
  • Wedding, Funeral — $250
  • Leading Bar/Bat Mitzvah Service — $400
  • Musically Accompanying in Bar/Bat Mitzvah Service — $250

All the above are to be paid by the member requesting the service directly to the performer of the service.

Support for Adopt-A-Granny

The Temple has agreed to accept cheques for the Adopt-a-Granny Program and to support the project in any non-monetary form.

Fundraising for the Religious School

Fundraising proposals to support the Religious School must be brought to the board of directors for prior approval.

ONEG RESPONSIBILITY GUIDELINES

Thank you very much for hosting an Oneg at Temple Shalom!

Below are a set of instructions to help guide you through this mitzvah.

Please note that if you are hosting an oneg, you are fully responsible for set up and clean up. Of course, feel free to ask anyone in attendance to help out. The oneg table should be prepared by 12:00 noon with juice (poured in cups) and at least one chalah covered. In addition to food, it needs plates, utensils, and napkins. After the oneg, the community room and kitchen need to be completely cleaned, floor swept, tables wiped, sink empty and all dishes put away…they will be used by other groups during the week.

Important: Remember to turn out the lights and to lock the Temple door on your way out. If you are not sure about how to do any of these shut down tasks, ask any Temple officer that is attending. You don’t need a key to lock up!

Food & drink needed (approximates but depends upon the number of people expected):

  • Juice — 5 – 6 litres (3 bottles )
  • Challahs – 1-3
  • Cookies — 1 large package
  • Optional but encouraged — bagels & cream cheese, hummus, pita, crackers, cheese, vegetables and/or fruit
  • Note: dairy/parve/vegetarian only in the Temple and on Cedars grounds. *No peanuts or peanut containing products please, due to people in our congregation with allergies.

Also please bring the following supplies:

  • dish towels — to avoid having to return them laundered the following week
  • cups, plates, utensils, napkins – if you do not wish to have to wash the reusable ones.

Location of kitchen items:

  • bottom two shelves of the refrigerator are to be used by the temple.
  • glass plates & bowls — 1st upper left cabinet when entering from community room
  • cutting board & trivets — lower left cabinet
  • serving platters — lower cabinets next to refrigerator
  • knives & utensils — cabinet between stoves
  • table cloths – cabinet beside stove (please wipe off plastic ones or take home & wash fabric ones when done)
  • table decorations — bottom cupboard under sink on left when entering from community room

SET UP:

  • Oneg begins at about 12 noon – start set up around 11:30 ( after the school kids are done with the room)
  • 2 large tables set up against long wall (better not to use a tablecloth, to eliminate laundering.).
  • Pour (20 cups) juice & put out extra empty cups.
  • Place sliced challah on trays.

CLEAN UP (this is most important to do thoroughly in this shared space):

  • Clean up any spills in kitchen and community room.
  • Sweep floor in kitchen and community room (broom is located in hall closet across from kitchen door).
  • Wash plastic cups, dry and return to cupboards.
  • Wash anything used and return to correct location

If you happen to leave food for the following weeks Oneg, PLEASE attach a note with a suitable throw away date (in case the food does not happen to get used)

Please feel free to personalize the Oneg for any special occasion you may be honouring. Also remember, that your expenses for hosting a Kiddush are tax-deductable charitable expenses. Save your receipts and show them to the treasurer, who will issue an official receipt during the tax season.

Memorial Plaques

Congregants may order memorial plaques for their loved ones that have passed on. The price for the standard sized plaque will be $300 which includes a donation to the Temple. Congregants may contact the Board regarding other forms of memorial.

Outside Tutors

Many parents pay for their children to receive tutoring outside of Temple Shalom Hebrew School. It is the parents’ and the Educators’ Responsibility to negotiate, pay and collect for these extra sessions.

The Board has a list of Outside Educators which they can provide if there is a need.

Ritual

Dress Code on the Bimah

There is no specific dress code for the Bimah. In a case in which a family is making the choices regarding who should receive honours for a service, the family should be informed that they have the option of informing those individuals of any preferences they may have.

Paying Guest Rabbi for Bar or Bat Mitzvah

If the student Rabbi is not available to perform a Bar of Bat Mitzvah, the Temple will pay the transportation and fee for a guest rabbi based on our usual rates, with prior Board and HUC approval.

Photography and Videotaping During Services

Photography and videotaping during services is permitted provided that the said activity is unobtrusive and respects the integrity of the service. Photographers and videographers will be positioned behind or at the side of the congregation and no flashes or lighting will be used.

Role of Non-Jews

Guidelines on the Role of Non-Jews in Temple Life

Temple Shalom values and appreciates the many contributions to its community life made by non-Jews – both members and non-members. The Temple celebrates positive involvement by non-Jews, many of whom are married to Jewish members, others of whom are sincerely exploring Judaism as a possible life choice.

In keeping with that spirit, this policy document clarifies the role of non-Jews in the life of Temple Shalom so as to avoid any misunderstandings, resentments, or hurt feelings. This document is not in any way intended to diminish or discourage participation by non-Jewish congregants. On the contrary, it recognizes the many wonderful forms such participation takes, while specifying certain limits in an effort to prevent confusion and dissention. Thus, the Temple hopes to maintain and, indeed, enhance the positive nature of the role played by so many non-Jews in its community.

Exceptions to the guidelines may be made by the board of directors on the recommendation of the Ritual Committee.

Services (T’filot)

Acceptable:

  • Reading in English
  • Participating in the choir
  • Giving a d’var Torah
  • Opening the Ark

Not Acceptable:

  • Reading from the Torah
  • Holding the Torah
  • Having an alyia
  • Doing hagba and g’lila
  • Lighting candles
  • Passing the Torah (in Bar/Bat Mitzvah)
  • Leading Hebrew prayers
  • Being counted in a minyan

Service leaders are responsible for implementing these guidelines to the best of their ability and knowledge.

The Ritual Committee may allow individuals who have participated actively and consistently in the Temple community or are considering conversion to participate with their families on special occasions.

Administrative

Acceptable:

  • Join a committee (except Ritual)
  • Work for the Temple as a paid employee
  • Serve as a member-at-large on the board of directors

Not Acceptable:

  • Chair a committee
  • Service as an officer on the board of directors

Religious School

Acceptable:

  • Lead special programs
  • Participate as a parent

Not Acceptable:

  • Work as a teacher (individuals who have participated actively and consistently in the Temple community or are considering conversion may apply for exemption)
  • Work as principal

Violence in the Workplace

It is Temple Shalom’s policy to promote a safe environment for its employees. The Temple is committed to working with its employees to maintain a work environment free from violence, threats of violence, harassment, intimidation, and other disruptive behaviour. While this kind of conduct is not pervasive at Temple Shalom, no organization is immune. Every organization will be affected by disruptive behaviour at one time or another.

Violence, threats, harassment, intimidation, and other disruptive behaviour in our workplace will not be tolerated; that is, all reports of incidents will be taken seriously and will be dealt with appropriately. Such behaviour can include oral or written statements, gestures, or expressions that communicate a direct or indirect threat of physical harm. Individuals who commit such acts may be removed from the premises and may be subject to disciplinary action, criminal penalties, or both.

We need your co-operation to implement this policy effectively and maintain a safe working environment. Do not ignore violent, threatening, harassing, intimidating, or other disruptive behaviour. If you observe or experience such behaviour by anyone on our premises, whether he or she is a Temple Shalom employee or not, report it immediately to the senior staff person or Board member on the premises at that time, followed by a written statement as soon as possible. Supervisors or Board members who receive such reports should seek advice from the Personnel Committee or the Board of Directors regarding investigating the incident and initiating appropriate action. PLEASE NOTE: Threats or assaults that require immediate attention by police should reported first to the police at 9-1-1.

The Board of Directors will support all efforts made by staff and lay members in dealing with violent, threatening, harassing, intimidating, or other disruptive behaviour in our workplace and will monitor whether this policy is being implemented effectively. If you have any questions about this policy, please contact the Chair of the Personnel Committee or the President of the Board of Directors.

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